{"id":5748,"date":"2025-01-15T01:00:00","date_gmt":"2025-01-15T01:00:00","guid":{"rendered":"https:\/\/engoo.com\/blog\/?p=5748"},"modified":"2025-04-16T01:57:16","modified_gmt":"2025-04-16T01:57:16","slug":"expressions-for-rescheduling-meetings","status":"publish","type":"post","link":"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/","title":{"rendered":"English Expressions for Rescheduling Meetings [Updated]"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Making_Changes\" >Making Changes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Push_back\" >Push back<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Bring_forward\" >Bring forward<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Postpone\" >Postpone<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Reschedule\" >Reschedule<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#%E2%80%9CSomethings_come_up%E2%80%9D\" >&#8220;Something&#8217;s come up&#8221;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Move_things_around\" >Move things around<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Other_Common_Expressions_for_Scheduling_and_Rescheduling\" >Other Common Expressions for Scheduling and Rescheduling<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Work\" >Work<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Tight\" >Tight<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Fit_someonesomething_in\" >Fit (someone\/something) in<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Rain_check\" >Rain check<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/engoo.com\/blog\/business-work\/expressions-for-rescheduling-meetings\/#Wrap-up\" >Wrap-up<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>Wouldn't it be nice to always be on time for our appointments? <\/p>\n\n\n\n<p>Unfortunately, unexpected things happen sometimes and we aren't available when we thought we would be.<\/p>\n\n\n\n<p>When these situations happen, it's important to know what to say to smoothly change to a more convenient time. This article will cover useful phrases you can use in emails, text messages and phone conversations.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Making_Changes\"><\/span><strong>Making Changes<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The procedure for rescheduling usually follows the same basic steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Apologize for not being able to meet at the original time<\/li>\n\n\n\n<li>Give a reason why you must reschedule<\/li>\n\n\n\n<li>Suggest a new time to meet<\/li>\n<\/ol>\n\n\n\n<p>For the first part, you can use standard apologies, such as \u201cI\u2019m (really) sorry, but ~\u201d or \u201cUnfortunately ~.\u201d After that, try one of the following expressions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Push_back\"><\/span><strong>Push back<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This is used when you need to meet later than the original time you decided. You can use it for specific times or for entire days. Both \u201cpush back a meeting\u201d and \u201cpush a meeting back\u201d are OK.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I\u2019m sorry, but my train is late. Can we <strong>push the meeting back<\/strong> to 3 p.m.?<\/li>\n\n\n\n<li>Sue called to say she has to <strong>push back the lunch meeting<\/strong> to 12:30.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Bring_forward\"><\/span><strong>Bring forward<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-1024x683.jpg\" alt=\"A hurried businessman looking at his watch with a surprised expression on his face\" class=\"wp-image-9717\" srcset=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-1024x683.jpg 1024w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-300x200.jpg 300w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-768x512.jpg 768w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-420x280.jpg 420w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235706\/reschedule_meetings_1-840x560.jpg 840w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This is the opposite of \"push back.\" If the original time is too late, use \"this\"bring forward\" to suggest an earlier time.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>My son\u2019s music lesson starts at 5 instead of 6. Can we <strong>bring our meeting forward<\/strong> an hour?<\/li>\n\n\n\n<li>The announcement said the seminar will be <strong>brought forward<\/strong> to 2 p.m.<\/li>\n<\/ul>\n\n\n\n<p>You can also use these expressions to talk about work deadlines.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The team is moving so quickly that we've <strong>brought our delivery date forward<\/strong> by two months.<\/li>\n\n\n\n<li>Delays with our supplier mean we need to <strong>push back<\/strong> our target dates.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Postpone\"><\/span><strong>Postpone<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>\"Postpone\" is a verb that means \"to move to a later time.\" Things can be postponed because of someone's choice or because of situations that cannot be controlled.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I'm sorry, everyone, but we'll need to <strong>postpone<\/strong> the company party until the boss has recovered from his injury.<\/li>\n\n\n\n<li>My flight was <strong>postponed<\/strong> due to the snow storm. Can we move our meeting to tomorrow afternoon?<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Reschedule\"><\/span><strong>Reschedule<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You can also simply use \u201creschedule\u201d if you need to make changes to your plans.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Unfortunately, my assistant made a mistake on my calendar and I can\u2019t meet at our original time, so we\u2019ll need to <strong>reschedule<\/strong>. Are you available on Thursday between 2 and 4?<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%E2%80%9CSomethings_come_up%E2%80%9D\"><\/span><strong>&#8220;Something&#8217;s come up&#8221;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-1024x683.jpg\" alt=\"A tired businessman speaking on a phone while surrounded by a mess of children's toys\" class=\"wp-image-9718\" srcset=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-1024x683.jpg 1024w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-300x200.jpg 300w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-768x512.jpg 768w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-420x280.jpg 420w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235729\/reschedule_meetings_2-840x560.jpg 840w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Use this phrase to say that your schedule has changed unexpectedly without giving extra details. <\/p>\n\n\n\n<p>\"Come up\" means\" appear suddenly.\" It's often used when the original appointment time is coming soon.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I apologize, but <strong>something's<\/strong> <strong>come up<\/strong> and I won't be able to attend the event tonight. I hope you'll invite me to the next one.<\/li>\n\n\n\n<li>I'm really sorry, but <strong>something important came up<\/strong> that I need to deal with immediately. Are you available to meet next week instead?<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Move_things_around\"><\/span><strong>Move things around<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This phrase is common when responding to someone\u2019s request to reschedule. It means \"to reorganize an activity calendar.\" For example, if you change your morning meeting to a lunch meeting, you might then need to cancel or reschedule a plan you already had for the afternoon.<\/p>\n\n\n<div class=\"unified-block unified-chat-bubble pos-left\"><div class=\"unified-chat-bubble-user\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2023\/02\/22141737\/avatar_28.png\" class=\"unified-chat-bubble-avatar\" width=\"50\" height=\"50\"><div class=\"unified-chat-bubble-name\">A<\/div><\/div><div class=\"unified-chat-bubble-content\"><div class=\"block-align-none\">Are you free at 7 tonight?<\/div><\/div><\/div>\n\n<div class=\"unified-block unified-chat-bubble pos-right\"><div class=\"unified-chat-bubble-user\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2023\/02\/22141604\/avatar_11.png\" class=\"unified-chat-bubble-avatar\" width=\"50\" height=\"50\"><div class=\"unified-chat-bubble-name\">B<\/div><\/div><div class=\"unified-chat-bubble-content\"><div class=\"block-align-none\">Yes, but I'll have to <strong>move some things around<\/strong>.<\/div><\/div><\/div>\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Other_Common_Expressions_for_Scheduling_and_Rescheduling\"><\/span><strong>Other Common Expressions for Scheduling and Rescheduling<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Work\"><\/span><strong>Work<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Similar to \"make\" and \"do,\" \"work\" is a verb that is useful in many different situations. For scheduling, if a date or time \"works,\" it means it is convenient.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How about Tuesday at 6 p.m.? Does that <strong>work<\/strong>?<\/li>\n\n\n\n<li>If that isn't a good time, please let me know what would <strong>work<\/strong> for you.<\/li>\n<\/ul>\n\n\n\n<p><em>Related article: <\/em><a href=\"https:\/\/engoo.com\/blog\/language-tips\/do-vs-make\/\" target=\"_blank\" rel=\"noreferrer noopener\"><em>\"Do\" vs. \"Make\": What's the Difference?<\/em><\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Tight\"><\/span><strong>Tight<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>When talking about schedules and meetings, the adjective \"tight\" means \"very busy.\" Imagine a calendar that has activities planned almost all day, every day. Just like tight clothes, a tight schedule doesn't give you much room to move!<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>She always has a <strong>tight<\/strong> schedule. We only have time to meet on the weekends.<\/li>\n\n\n\n<li>His schedule is usually pretty <strong>tight<\/strong> around the end of the year.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Fit_someonesomething_in\"><\/span><strong>Fit (someone\/something) in<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Sometimes meetings don't need to be rescheduled. If there is enough free time between other activities, you can simply add a new one and do them all. In this case, you are \"fitting it into\" your current schedule.<\/p>\n\n\n\n<p>We use \"fit\" together with the person or activity that is being discussed.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Mr. Saito is busy in the afternoon, but he can<strong> fit you in before<\/strong> his 5 o'clock appointment.<\/li>\n\n\n\n<li>I wish I could <strong>fit lunch in<\/strong> with you today, but I'm just too busy!<\/li>\n<\/ul>\n\n\n\n<p>A stronger version of this expression is \"squeeze in,\" which suggests there is only a very small amount of free time available.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I'm sorry for the short notice, but can you <strong>squeeze in<\/strong> a quick conference call before you leave?<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Rain_check\"><\/span><strong>Rain check<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-1024x683.jpg\" alt=\"A person under a red umbrella holding out their hand to check for rain\" class=\"wp-image-9719\" srcset=\"https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-1024x683.jpg 1024w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-300x200.jpg 300w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-768x512.jpg 768w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-420x280.jpg 420w, https:\/\/assets.blog.engoo.com\/wp-content\/uploads\/sites\/9\/2024\/09\/24235804\/reschedule_meetings_3-840x560.jpg 840w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>This expression comes from outdoor events that are canceled because of bad weather. People who bought tickets are given \"rain checks\" that allow them to attend another event in the future.<\/p>\n\n\n\n<p>Asking someone for a rain check is not quite the same as rescheduling. Rescheduling means choosing a new time or date for an appointment. Rain checks, however, are for a time in the future that has not been decided yet.<\/p>\n\n\n\n<p>If you are not sure when you will be available for another meeting, you can ask for a rain check. This expression is more casual than the others we've introduced in this article, so it's better to use with friends in informal situations.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It looks like I will be pretty busy for a while. Can I get a <strong>rain check<\/strong>? Maybe we can meet next week.<\/li>\n\n\n\n<li>Thank you for inviting me, but unfortunately I can't go tonight. But I'll take a <strong>rain check<\/strong>!<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Wrap-up\"><\/span><strong>Wrap-up<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Surprises and sudden changes are a normal part of life, so don't feel bad when you need to reschedule your plans. Just be polite, apologize and suggest a new day or time that's better. Use these examples as a guide and choose the right one that is appropriate for your situation.<\/p>\n\n\n\n<p>For more useful tips for professionals, check out <a href=\"https:\/\/engoo.com\/blog\/business-work\/topic-focus-business-english-basics\/\" target=\"_blank\" rel=\"noreferrer noopener\">this article<\/a> on Business English basics.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wouldn't it be nice to always be on time for our appointments? Unfortunately, unexpected things happen sometimes and we aren't available when we thought we would be. When these situations happen, it's important to know...<\/p>\n","protected":false},"author":432,"featured_media":9714,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"unified_meta_tagline_field":"","footnotes":""},"categories":[8,6],"tags":[50],"class_list":["post-5748","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-work","category-language-tips","tag-politeness"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>English Expressions for Rescheduling Meetings [Updated] | Engoo Blog<\/title>\n<meta name=\"description\" content=\"Changing plans is sometimes necessary for business meetings. 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